As a new employee, you are responsible for being an active participant in your own onboarding. Onboarding works best when it is a two-way process. The organization provides information, resources and equipment; you ought to be engaged and ready to embrace new ways of doing work and adapt to new office norms and work styles.
Phase One of the onboarding process includes the period of time after you have received your final offer and accepted the job, and before the first day of your employment. During this time, the Human Resources Office (HRO) sends paperwork and communicates logistical information. Your new Supervisor will be using this time to assign you an Onboarding Sponsor and to prepare your workspace for your arrival.
You should use this time for filling out paperwork, getting to know the details of your new job and new office, learning a new commute or otherwise preparing for the first day in the new job. For agencies that require suitability or clearance investigations before new employees can begin work, this period may be weeks or months.
Your new agency will use this time to begin communicating with you, rather than waiting until the first day, to provide a smoother transition.
● Please be sure to click on "Phase1: Before You Arrive" from the menu to your right to learn about the items in the checklist below.
● Click on "Onboarding Checklist - Phase 1" below for an Adobe Acrobat version of the checklist that you can download and save on your computer for your personal use.
"Entrance on Duty (EOD) refers to the automated utilization and distribution of information required as part of the new employee hiring process. An EOD system automates the initial employment information and is a component of the greater employee hiring process. The hiring process also includes new employee socialization, orientation, and training. A comprehensive EOD solution leverages system interoperability and workflow to include all of the necessary steps between applicant selection and reporting for duty."
- Office of Personnel Management (OPM)
Phase Two of the Onboarding process focuses on reporting for dugy: the day of your transition into your new position. There are a number of specific steps that you will need to take ahead of time to ensure that your transition will be an easy one. Your Entrance on Duty (EOD) day will include signing you in to the building, introducing you to your Onboarding Sponsor, providing you with a formal introduction to the organization, administering the Oath of Office to you, giving you a tour of your office facilities, introducing you to your co-workers, setting you up in your new workspace, and providing you with an opportunity to meet with your new Supervisor.
The night before your first day is the crucial time to prepare items of necessity.
◾Prepare yourself for the unexpected like your alarm not going off, accidentally sleeping in, or your vehicle not starting.
◾Know in advance where you are going and how you will get there.
◾Pick out the clothes that you will wear, Have them cleaned, ironed, and ready to throw on, and have them laid out.
When reporting for duty, you should try to arrive early, as this usually will make the whole day better. Be cheerful and friendly with people that you meet. Be yourself and be comfortable with who you are, as this is the best route to go to make friends at work.
◾You will not be able to report without proof of citizenship; therefore, you must bring a government-issued picture ID, proof of employment eligibility, and proof of military service (consult the list to your right).
◾Call your contact person (usually your onboarding Sponsor) upon arrival at your facility, as you may need to be escorted through security. Your Sponsor will welcome you and lead you to the training room where your orientation will take place.
● Please be sure to click on "Phase 2: Your First Day" from the menu to your right to learn about the items in the checklist below.
◾A Picture ID (Government-issued)
◾Proof of Employment Eligibility (one of the following) ◾Social Security Card
◾US Passport (current or expired)
◾Certificate of US Citizenship (CIS Form N-550 or N-561)
◾Certificate of Naturalization (CIS Form N-550 or N-570)
◾Certificate of Birth Abroad (FS-545 or DS-1350)
◾Original or certified copy of Birth Certificate
◾Certificate of Release or Discharge from Active Duty (DD-214) [Retired Military Only]
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